Apologies for absence  There were none.

Approve and sign Minutes  prop. M Robson.   sec. K Welch.

Matters arising
Pheasant Walk parking area; S Paine would speak to the person who was responsible for knocking down the wall and ask whether he would be prepared to supply his builder's van one Saturday morning before the end of November so that councillors could knock down the rest of the wall and dispose of it.
Walnut trees; clerk would ask BCB to sweep up and remove all fallen leaves under the walnut trees in the Church Road rec. and prune all low branches near the ground to help prevent fungus attack next year.
Re. Orchard House redevelopment, the new owners of the site - the Botley Vale House Alzheimer's home - invited parishioners to a meeting to be held in the village hall on Tuesday 10th Nov. to talk about the plans for the site.

County Councillor's report   The applications for waste incinerators at Sutton Courtenay and Ardley sites had both been turned down by the Planning and Regulation Committee. The reasons for refusal were that in each case the development would represent a large permanent building in the countryside which is contrary to policies in the Cherwell Local Plan and the Vale of White Horse Local Plan. It is expected that Viridor (Ardley) will appeal.

District Councillor's report   There was nothing in particular to report but the new rubbish collection arrangements appeared to be working well at present.

Matters for consideration

	Grass cutting and grounds maintenance scheduling 2010/2011: This was agreed as per plan and schedule appended but the contractor would be asked to pay some more attention to the area of ditch just outside the village hall grounds.
	Agree updated financial regulations (document appended) These were approved by the council.
	Annual risk assessment and review of effectiveness of internal audit: All items had been assessed and reviewed as appended and agreed. Bank reconciliation at half year was presented and agreed to balance.
	Draft budget for 2010/2011: This was agreed (subject to receipt of grass cutting quotation following this meeting) The precept would be 25,000.00. (to be finally agreed at December meeting)
	Use of Welch Room for meetings:-this appeared successful so far and the yoga group appreciated being able to use the village hall every Monday without break so clerk would ask the church whether the arrangement could continue.

Planning
P09/W0828   40 Henley Road - this had been withdrawn.

Income and expenditure   Prop. M Robson,   Sec. S Paine.

Income Precept 2nd installment Bank interest	3.03	Expenditure BCB grasscutting St Andrew's pcc (burial ground) St Andrew's pcc (Welch Room, 3mths)	260.93 2,000.00 60.00
Total	3.03	Total	2,320.93

Matters raised  
30mph electronic sign at south end of Henley Rd did not appear to be working.
There were as yet no volunteers to run the youth club. M Robson was going to visit the Littlemore youth club to see whether they had any ideas.
The Christmas party for children would be held on Saturday 12th December 5.30pm - 8.00pm once again by the generosity of James Kumar and Michelle.
K Welch had booked the village hall for Saturday 13th Feb. for the performance of "Peach Boy" at 5.00pm. He would publicise it in the next Link and there would be more publicity nearer the time. There was a possibility of booking another performance by a Witney group in the summer.

Items for agenda of next meeting  
Final budget

Date of next meeting   Monday 7th December. 2009 at 7.00pm in the Welch Room (by west side of Church).


Meeting closed at 8.30pm