Apologies for absence  H Hutton.

Approve and sign Minutes  prop I Reveco,   sec. S.Paine.

Matters arising
Green Belt, there was to be a joint 5 parishes meeting in Horspath village hall on Thursday 16th October at 7.30pm to help the parish councils reply to the government document which every village must now draft its formal responses to. The document is "The Secretary of State's Proposed Changes to the draft Regional Spatial Strategy for the South East, July 2008".
K Cooney the community policeman and a colleague had held a surgery in the village hall on Saturday 4th October in the evening which 3 people had attended. He had suggested that the low attendance indicated a satisfaction with 'crime' matters in Sandford but the parish council thought it would have been better if the police had attended more regular parish council meetings which were advertised monthly and which could guarantee a larger attendance. The police had a standing invitation to meetings.

District Councillor's report

New development control rules had been introduced meaning that some minor extensions may not need permission. People intending to develop or extend were recommended to ask SODC first whether permission was needed.
In response to a letter from Ann Ducker, Leader of SODC, the Boundary Commission had stated that they would not be holding a review of the boundary between SODC and Oxford City during 2009.

Matters for consideration

	2007/08 Audit report: - The Annual Return was presented and was approved and accepted by council. The issue arising regarding internal audit testing was also presented and it was resolved to undertake internal review at annual budget time.
	Quality Parish Councils: - It was resolved to ask parish councillors to come to next meeting with 3 points which they felt would improve the parish council and its organization.
	Traffic: - Nothing had happened yet. N Northcott would contact P Ronald.
	Playground report: - There were 3 items of medium to high risk; log wall and overhanging bushes at Fox Furlong, spikes on Church Rd railings near gate and surfacing under monkey bars. It was resolved to ask G Surman to attend to Fox Furlong and cut off some railing spikes and that as there had been no recorded incidents on the play equipment, winter was approaching and there was no budget for it, to defer spending on surfacing until next year's budget.

Planning
P08/W0761/RET Rosoak: Retention of 1.8m fencing & recycled waste/bicycle store.   SODC to decide
P08/W0979 21 Church Road.   Approved

Income and expenditure   Prop. M.Robson,   sec. I.Reveco.

Income Precept 2nd installment Bank interest	12,500.00 32.24	Expenditure Miracle Design E Shatford salary etc. BCB grasscutting The Link BDO Audit Playsafety playground inspection WGPowell (bus shelter) Village Hall annual hire fee	12,806.54 1,223.36 425.90 500.00 188.00 211.50 602.02 260.00
Total	12,532.24	Total	16,217.32

Matters raised
Bus shelter (Heyford Hill), this had been requested but the pavement was too narrow to accommodate a shelter which would protect travellers from splashing and allow pedestrians to pass.
Pheasant Walk wall. Local councillors would ask around as to who was responsible for the piece of land in question.
The youth club has planted some daffodil bulbs near existing planters and were congratulated and thanked.
There is apparently no dog sign at the Yeftly entrance to Broadhurst Garden's recreation ground. Clerk would ask Geoff if there was one available.
K Welch reported from the VHMC that a bookings clerk had been appointed on a two month trial and he would be tasked with finding new users for the hall. It was pointed out that the hall was fairly busy already with regular users. Quotations for additional roof insulation were being sought. The large picture was being refurbished and would be replaced.
S Paine reminded the council of decision to tidy up the decoration on the lock bridge with the permission of the Kings Arms management and a working party was convened.

Items for agenda of next meeting  
Draft budget
3 points for improving council.
Additional dog bins.

Date of next meeting   Monday 3rd November 2008 in the village hall.

Meeting closed at 8.45 pm.