Approve and sign Minutes   Prop. M Norton,   sec. M Robson.

Matters arising
FPD Savills had told clerk that they had omitted to inform the tenant of the Rock Farm field that they were transferring the lease of the land to the parish council. They apologized for this and said that the present agricultural tenancy is agreed on such terms that it would be very complicated to terminate. The clerk had pointed out that the field had not been well maintained in the past and that the council would no doubt press for improvements in this respect. Savills had said they would write to the pc to explain the conditions of the tenancy.

District Councillor's report
J Stimson had sent a written note apologizing for his absence due to family business.
The substance of his report would be given by H Hutton under matters raised.

County Councillor's report
J Howell had followed up the parish council's long standing concerns about traffic speeding, parking etc with Richard Dix. It had taken some time for a reply but one had arrived this am. It offered no hope of any measures being taken in the near future especially in the case of any moneys being forthcoming from Kassam. He suggested that the best way forward would be to set up a meeting with Richard Dix to include himself, the chairman and one other councillor. M Hills volunteered.
The timetable for the SEERA plan had accelerated and the first draft was expected in November.

Matters for consideration

	Standing Orders - N Northcott thanked M Hills for his work on the revised standing orders and it was resolved to adopt them with a couple of minor changes. Clerk would re draft the numbering and distribute them to councillors.
	Parish Plan - this had been circulated to all councillors and N Northcott thanked M Hills and S Daniels for their work to date. Some items were discussed, for instance that on starter homes and M Robson asked whether any survey of need had been carried out. The district council was the body best placed to do this. The plan could be used while current to indicate popular opinion on the matters raised in it but could not override the statutory functions of the council. One of the items in the plan was the desirability of having a village directory to be distributed to every home in the village annually. M Hills had produced a preliminary draft version and said it would cost £200 - £300 to print. N Northcott asked M Hills to produce a feasible draft for the next meeting. If enough new material was found not already printed in The Link, it was agreed to try this proposal once and to include a sum in the budget for 2005 - 2006.

	Village Hall - new railings. M Robson had obtained a proposal for new railings to make the patio area of the hall safe for toddlers. Clerk would write to Mr Hedges and accept the quotation with the amendment of lowering the height to 1.5M and omitting the decorative rosettes.
	Annual playground inspection - report. M Robson had surveyed this and found no urgent matter for attention. She requested further time to familiarise herself with all the play areas mentioned in the report.
	Village grass cutting (present schedule appended to previous minutes) The present schedule was discussed and it was agreed to make amendments as follows:- The roadside grass verges to be mowed monthly (8 times at present), the gutters and village hall railings to be weed treated bi-monthly and not up to 4 times as at present, and the wording of the item referring to the ditch in front of the village hall to be amended to 'clear up to and around ditch to front of village hall and car park'.
	Budget 2005 - preliminary consideration. A draft budget showing present years budget and expenditure to date was issued to all councillors to be thought about and discussed at the next meeting.
	Audit 2003-2004 had been completed. The annual return was approved and accepted by council.

Planning
P04/W0852 1B Church Rd extension - permission granted
P04/W0945 Heyford Hill House, change of use - permission granted

Income and expenditure   Prop I Reveco,   sec M Hills.

Income OCC grass cutting refund	621.00	Expenditure Oxford Scientific Services (Green Belt) E Shatford salary,exp, tel, postage Geoff Surman bench seat, trees, K Gates	300.80 842.29 145.00
Total	621.00	Total	1,288.09

Matters raised 
H Hutton had recently complained to Mr Payne at SODC about the continuing trouble with the drains on the Park Home site and also the very poor state of the recreation ground. She had had no response so had taken the matter to Mr Lally and informed J Stimson who had visited and agreed that the ground was in a poor state. He would take the matter further. H Hutton had circulated copies of the amended housing bill around the site.
Dog signs, N Northcott told I Reveco to ask that they be delivered to G Surman at 10 River View. He would warn Geoff.
Correspondence had been received regarding litter bins, sustainable development, Housing strategy and notice of the OGBN annual meeting.

Items for agenda of next meeting 

Date of next meeting  Monday 1 Nov. 7.00pm in the village hall.

Meeting closed at 8.45pm