Approve and sign Minutes  (previously distributed)   prop M Norton, sec. M Inston

Matters arising
Quotation for sundry maintenance items had been received from G Surman in the sum of £245 plus skip hire.
Also a quotation for repair and maintenance of recreation equipment as recommended in annual RoSPA inspection from C Brown in the sum of £511
It was resolved to accept these quotations with play equipment one being deferred until after first grass cut.

District Councillor's report
J Stimson asked whether members and parishioners had attended recent Area Forum held in the village hall and did they consider it useful. Some people had attended and found it of not particular interest.
It was expected that district council element of council tax would be about 7% this contained a sum for improved environmental protection mainly fly tipping control.
He regretted that the police liaison committee had been disbanded and was pressing for a replacement.
The other items of his report are covered in matters for consideration later in the agenda.

County Councillor's report
R Tudor Hughes had emailed N Northcott to tender his apology and enclosed some notes regarding budgeting at the County Council.

Matters for consideration

	Tenders had been sought for tree work in Broadhurst Gardens and Fox Furlong and the lowest tender by L.H. & A.A.Pullen in the sums of £1300 & £200 would be accepted. Clerk would request that work be completed by end of February. M Inston reported on the meeting held with Broadhurst Gardens residents on Feb 02. Those attending were - M Norton, M Inston, M Hills (parish council) and N Grierson, B Jones and D Pane (residents). Agreement was reached that: 1. Priority was tree control and tidying 2. Repair and maintenance of recreation equipment 3. Provision of one extra item of play equipment to be chosen by local children 4. Provision of one goalpost and backing to face away from houses and be near tree line 5. In 2-3 years revisit proposal for a youth shelter. It was unanimously voted to adopt this report and undertake recommended action
	Flood control at Kings Arms - J Stimson mentioned a meeting of scrutiny committee to be held on Feb 20th and urged members and interested parishioners to attend. He recommended that an official representative be sent and he would put their name forward if so wished. Flooding would be discussed under two main heads:-       river flooding - mainly responsibility of Environment Agency and

	local surface flooding - the SODC officer with responsibility for this is Trevor Gvvynn The resident lock keeper Derek Bloomfield had sent a letter to N Northcott regarding flooding at King's Arms car park which had threatened to flood adjacent houses. He suggested that a reinforcement of the bank be undertaken, possibly as a joint undertaking by the parish council and the brewery. Clerk would contact brewery and Environment Agency to discuss this. The ditch behind the old mill development was not discharging properly into the farmer's field at the bottom of Church Rd. J Stimson said that a survey of all ditches in the District needed to be undertaken, landowners had responsibility for ditches.
	Traffic matters - N Northcott had received emails from R Dix saying that we now had a 'traffic champion' Peter Egawhary. So far there had been no communication from him. Clerk to write to D Young with copies to R Dix & R Tudor Hughes querying role of 'champion'
	Jubilee garden - G Turnbull from River View had agreed to design and work on this but would need help for the heavier elements. She would put in a bill based on hours worked when there had been some progress.

Income and expenditure  Prop. H Hutton, sec. M D'Arcy

Income		Expenditure
Total	0.00	Total	0.00

For information
Draft deposit local plan - Donnington Hospital Trust land. This was a document from SODC requesting comments on representations by the Donnington Hospital Trust to propose re designation of land at Heyford Hill, Littlemore and land in Sandford between Northfield Brook and Heyford Hill Lane as a major developed site rather than Green Belt.
The parish council would object on the grounds of maintaining some green land between Sandford and Littlemore, on traffic grounds and likelihood of increased flooding risk due to rapid surface water run off on hard surfaced land. J Stimson said SODC would argue for retention of Green Belt. Similarly, clerk would reply to Oxford City consultation on traffic and flooding concerns.

N Northcott had received a letter from A Graham complaining of presence of the unlicensed boat Madonna on the river. D Bloomfield said his line manager was aware of the problem and had the matter in hand.

Also a copy letter had been received from D Pane relating to the Four Pillars and noise nuisance from evening events. N Northcott suggested he also write directly to Sue Masih, Environmental Health, SODC (01491 823201) with his complaint as she had proved very helpful on other matters.

Date of next meeting - Monday 3rd March 2003     7.00pm in the village hall

Meeting closed at 8.30