Approve and sign Minutes   Prop. M D'Arcy, sec. H Hutton

Parishioners questions
N Northcott explained that correct council procedure was for items of concern to parishioners to be notified to a councillor prior to a meeting with sufficient notice for them to be relayed to the clerk for inclusion on the agenda. In the interests of good relations he proposed to allow a discussion before the main meeting but after District Councillor's report as J Stimson had another meeting to attend.

District Councillor's report
J Stimson introduced himself to the parishioners present. He reported that he intended to attend a meeting of I.P.A.S. (the park homes association) to be held in the village hall this Friday. The new planning regulations to be applied to small properties which he had mentioned before were to be held and the policy suspended pending further consultation.
The problem regarding staff conditions was still ongoing and there was still a possibility that senior staff would leave.
At the recent police liaison committee he had noted that there had been no police attendance at parish council meetings in his parishes and he would press for this to occur. The problem of abandoned cars should be helped soon by new police powers to impound after only 2 days. He stated that he had been critical of the new system of rule by 'cabinet' but had thought it might be better to work from inside rather than outside and so was standing in the next election for cabinet.
He asked whether parishioners had any questions. There were none.

Parishioners questions
Following the report re. Broadhurst Gardens recreation area at the last meeting, N Northcott had distributed the diagram indicating proposals for the area to local residents. Specific complaints were - 1. no consultation, 2. shelter will encourage 'incoming youth' from Littlemore, Rosehill etc., the area where it was proposed was very dark and hidden - couldn't it go on piece of ground at beginning of Heyford Hill Lane. 3. football goalposts would endanger children by encouraging them to climb into Thames Water compound to reclaim balls, 4. football goalposts were unnecessary because children put down coats and things, 5. by putting in a pair of goals the area would be 'deemed' to be a football pitch and would inhibit other use, 7. children already played happily and did not want any more facilities, 8. intimidation of local children by incomers, 9. much litter - cans bottles, signs of drug use.
N Northcott pointed out that informal consultation had occurred some time ago and that youth shelters were a recommendation of the police to give teenagers somewhere to go. Residents had complained when young people hung around in the public areas near their houses. If there was already a problem with incoming youth a shelter had not caused it because it was not yet there. The football goals at Fox Furlong had caused some agitation before they were put in but had subsequently proved successful. He suggested that if local children and residents were being intimidated by incomers then the police be contacted.

Matters arising from the minutes
regarding the parking/traffic calming measures, N Northcott had corresponded with R Tudor Hughes and R Dix by email and discovered that there had been little progress, apparently City Council did not think it would get any money out of Kassam to pay for any measures. This seemed very feeble and not a sufficient excuse for Sandford residents to suffer. He had then received a letter and plans from P Egawhary which was a copy to be sent to affected residents regarding proposed on street parking restrictions. Clerk to write to P Egawhary noting this and requesting that Oxford Park Homes be added also pressing for traffic calming measures a mini roundabout and changes to the Church Rd junction for safety.
Clerk had met a surveyor from the County Council at 47 Henley Rd and he had agreed that the pavement was in a dangerous state, also that adjacent to no 45 and other areas. The two dangerous areas would be repaired immediately and the whole stretch of pavement up to Brick Kiln Lane junction would be put on a list for re-surfacing as soon as funds allowed. The surveyor pointed out other pavement crossings where heavy vehicles probably engaged in delivering building materials had compressed and damaged the surface. Also areas of sand and gravel coming from houses where building works were in progress. Apart from being dangerous this material washed into the surface water drains, blocking them and causing floods at times of heavy rainfall.

Matters for consideration

	Freedom of information act 2000 - (documents previously distributed) Clerk had consulted hon auditor N McKisack. It was agreed that parish council should sign the declaration form and adopt the core model only. M Inston said that the council should take risk assessment very seriously especially in relation to the children's play equipment. For instance the swings etc really needed an informal check monthly as well as the annual RoSPA inspection. M D'Arcy was compiling a list of recommendations from the recent inspection, they would be put on the agenda for the next meeting. It was suggested that notices be posted and a notice be put in the next Link asking members of the public to report any faults that they noticed. The possibility of employing someone to do this and odd jobs around the village was discussed but it had not been possible to find anyone willing to do a few hours for the village hall in a similar capacity.
	Jubilee garden and sign - G Surman would be asked if he could arrange for the sign to be put up before the next meeting. The cards and postcards from the designs for the sign had been printed and would be offered to village organisations at cost price for them to sell. M D'Arcy knew someone who would be prepared to give an estimate for the construction works at the proposed garden. Clerk would liaise with him and provide a specification.

Income and expenditure   Prop. M D'Arcy, sec. H Hutton

Income		Expenditure Playground Management Services MightyMart Leisure (football table) G Surman - Broadhurst Gardens E Shatford, Clerk's salary and expenses	204.45 699.13 140.00 777.39
Total		Total	1,820.97

For information
Clerk would write to Four Pillars asking them to repair the styles at each end of the footpath crossing their land. Style near the church wall was probably down to footpaths division of County Council to repair. Clerk would check.
It was reported that a railing by the brook on the Henley Rd was broken. Clerk would report this to highways.
Vehicles had been seen parking on the verge outside 40 Church Rd.
H Hutton said that motor bikes were again a problem, racing up and down Grenoble Rd. It was suggested that she raise this at the meeting when the police attended. She invited the parish council members to the annual meeting of IPAS to be held between 11.00am and 4.00pm on Friday. Refreshments would be available. If the weather was dry enough it would be permissible for any overflow parking to use the recreation ground.
Miss J Ford reported that following the recent heavy downpour and subsequent flooding of properties she had been asked to compile a report to OCC This she had done and said that much of the trouble was caused by blocked / inadequate surface water drains. Clerk would write to the drainage department asking for 3 monthly clearance rather than annual which was inadequate. N Northcott was thanked for his article in the recent Link concerning bonfires.
The VHMC was implementing new booking conditions to avoid nuisance and noise from the village hall but it was not always possible to exercise total control.

Items for agenda of next meeting  

Date of next meeting   - Monday 4th November 2002 7.00pm in the village hall.

The meeting closed at 8.45