 |
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
 |
SANDFORD ON THAMES VILLAGE MAGAZINE ON LINE | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| |
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
SANDFORD VILLAGE APPRAISAL... | ||||||||||||||||||||||||||||||||||||||||
| ||||||||||||||||||||||||||||||||||||||||
|
|
A Village Appraisal is quite a long process,
with different methods and various aspects to investigate,
both before and after the consultation phase.
It can take several months to complete.
Fortunately many villages have already completed a parish plan or village appraisal,
and their experiences have been passed on through the various bodies that help and encourage
new appraisals to take place.
The main organisation is
The Countryside Agency* (CA)
which provides much of the information and funding at a national level under their Vital Villages scheme.
Also the local
Oxfordshire Rural Community Council (ORCC)
provide a great deal of assistance both in setting up and running a Village Appraisal
(or parish plan).
The whole of the Village Appraisal process can be split into ten stages, each having various steps to achieve the desired stage result. These stages, which are based on the ORCC parish plan documentation, are listed below. Below we give further details and information of how we are doing our appraisal, along with the dates and outcomes, for each stage. |
| STAGES IN A VILLAGE APPRAISAL | |
| 1 | Is there any interest? |
| 2 | Notification for grants. |
| 3 | Getting organized. |
| 4 | Preparing the consultation. |
| 5 | Run the full consultation process. |
| 6 | Results analysis and resultant draft plan. |
| 7 | Consider draft plan feedback. |
| 8 | Final Action Plan. |
| 9 | Getting the Action Plan working. |
| 10 | Monitoring progress. |
|
| STAGE 1 IS THERE ANY INTEREST? | Date | |
| Gain the Parish Council's support for the development of a Village Appraisal. | Information received from the Countryside Agency (CA) to the Parish Council, giving details and information in their "Guidance for Parish and Town Councils" about the 'parish plan' scheme. | 12 May 2003 |
| A report into the scheme put forward as an agenda item for further discussion at the next Parish Council meeting. | 5 June | |
| Initial support from the Parish Council, further details and possible additional support to be sought from the ORCC (Oxford Rural Community Council). | 7 July | |
| Meeting with ORCC to discuss support and consider a full 'parish plan' over a proposed 'basic' appraisal. | 24 July | |
| Presentation and display by ORCC to the Parish Council, giving basic ideas and outline for a full parish plan. A sub-committee to be set up to investigate the level of support from within the village. | 4 August | |
|
Inform the community about the Parish Council's support for the development of a Village Appraisal. Hold a public meeting to involve and inform the whole village, and encourage volunteers and interested people, to assist with the project. | Representatives of various village groups invited to a presentation and discussion meeting, with the assistance of the ORCC, to inform and assess the idea of a launching a full Village Appraisal for Sandford-on-Thames. | 20 August
Meeting 1 |
|
An open meeting to promote the idea of running a Village Appraisal,
held in conjunction with the promotion of village awareness of the threat to the green belt. A much larger turnout than expected led to a very encouraging response to the proposal and many volunteers to assist with the running of running the Village Appraisal. | 22 September
Meeting 2 | |
|
Result: Following the public launch with the wider community, decide whether to proceed with a full Village Appraisal. |
YES! The Parish Council then formally agree to fully support the Village Appraisal. | 8 October |
|
| STAGE 2 NOTIFICATION FOR GRANTS. | Date | |
| Inform and consult the local authority and other partners and advisers such as CPRE, CLA, democratic representatives. |
An official notification of intent to run a Village Appraisal sent to: the local South Oxfordshire District Council (SODC), Oxfordshire County Council, the Countryside Agency, etc... | 8 October |
| Draw up a budget and consider who else apart from the Countryside Agency (CA) might be willing to help finance the Plan. | Application information and forms from ORCC for grants from the CA under their Vital Villages scheme, and from SODC who are actively supporting local parish councils. | 13 October |
|
Result: Apply to Countryside Agency and others for grants. | Parish Council grant approval. | 3 November |
| SODC Grant application acknowledged. | 14 November | |
| CA Grant application acknowledgment received. | 16 November | |
| CA Grant application successful, but on a reduced budget. | 28 November | |
| SODC Grant formal notification of award. | 12 December | |
| CA grant formal notification of award received. | 28 January 2004 | |
| Community Action Planning grant application. | 20 February | |
|
| STAGE 3 GETTING ORGANIZED. | Date | |
| Invite representatives from local organisations and interested parties to join the steering group. | First Working group meeting. The volunteers from the previous launch meeting heard more details and discussed the next stages in setting up the appraisal itself. | 30 September
Meeting 3 |
| Discuss how to involve different parts of the community including young, old, commuters, less abled etc. | First Steering group meeting (delayed due to 'green belt' issues). Further details and organisation of the appraisal process were discussed. | 27 October
Meeting 4 |
| Consider range of consultation tools and start to think about costs involved. | A budget meeting for the CA application, as they require a list of our expected costs, as limited funds are currently available. | 12 November
Meeting 5 |
|
Result: Draw up plan of action for consultation exercise | Finalised at the second steering group meeting. | 8 December
Meeting 6 |
|
| STAGE 4 PREPARING THE CONSULTATION. | Date | |
| If you're doing a questionnaire draw this up and test it on a few local people and the local authority so they can contribute to it. | Request for contributions and suggestions from all of the working group. | 1 December |
| Results from the invitations for contributions, discussed at the second meeting of the steering group. | 8 December
Meeting 6 | |
| A pilot trial of the questionnaire by all of the working group, requesting any comments and suggestions for the final version. | December | |
| Also plan out the rest of your consultation exercise, deciding who's doing what and by when. | Steering Group discussion of the pilot results and final plans for consultation. | 12 January
Meeting 7 |
| Full working group meeting, inform on progress to date on the current consultation and to organise volunteers for the delivery and collection of the questionnaires. | 26 January
Meeting 8 | |
|
Result: Prepare the consultation process | Fully prepared and organised for the distribution of questionnaires to every household. | January |
|
| STAGE 5 RUN THE FULL CONSULTATION PROCESS. | Date | |
| Conduct community-wide consultation process, using methods identified in the preparation process. |
Full consultation conducted during February We will be using a survey questionnaire for every household in the village, with an additional survey for the youth of the village. We will contact the local farmers, and businesses, also we are involving local groups, (youth club, the Sandford Ladies, the PCC etc) along with information and articles in The Link village magazine, and on this web site. | February |
|
| STAGE 6 RESULTS ANALYSIS AND RESULTANT DRAFT PLAN. | Date | |
| Input and analyse the data collected by the questionnaire and other consultations. | Access database design commenced. | 24 January |
| Access database pilot trial and testing. | 28 February | |
| Data input and initial analysis | 31 March | |
| Collate all findings and write up as 'Draft Plan'. | Report of consultation and general results overview.
Setting up of groups for a more detailed review of main topics. |
14 April Meeting 9 |
| Initial reports from each of the Topic Groups and consideration of findings and common trends. | 26 April Meeting 10 |
|
| Progress reports from each of the Topic Groups
Discussion of format and style of draft action plan. |
14 May Meeting 11 |
|
| Final reports and updates from each of the Topic Groups
Comments on rough copy of the Draft Action plan. |
21 June Meeting 12 |
|
| Result: Produce Draft Action Plan |
Draft Action Plan final proof reading
and copy ready for printing |
27 June |
| Sort printed copy into areas and for distribution.
Delivery of Draft Action Plan around the village |
Weekend 3 / 4 July |
|
| Village Appraisal display tent at the village Fete for information and general feedback on the Draft Action Plan | 10 July | |
|
| STAGE 7 CONSIDER DRAFT ACTION PLAN FEEDBACK. | Date | |
| Return to everyone consulted, for feedback on the Draft Action Plan. A public event to which everyone who's been involved in the consultation is invited. A form of celebration. | The Appraisal team were on hand to discuss the displayed results and Draft Action Plan, in a marquee hired for the Village Fete. | 10 July |
|
Meetings with local authority officers and specialists who might help take the plan forward.
Also obtain advice from potential funders of projects arising from the plan. The Parish Council is heavily involved at this stage, particularly with drawing up the Action Plan. (NB: Don't underestimate the importance of and time needed for this and the next stage.) |
Discussions of the Draft Action Plan with: the Parish Council, Local Authorities, village hall users, the church, youth and toddlers groups, local farmers, pubs and hotel, as well as village residents. | July & August |
|
| STAGE 8 FINAL PARISH PLAN. | Date | |
|
Re-write the Draft Action Plan, forming it into a final Parish Plan.
This will incorporate all the feedback and including illustrations, photographs etc. It should also include an action plan, which will be formed by your second round of consultation with decision-making and grant-making authorities. | Consideration of the feedback received from the Draft Action Plan over the summer, to finalise Action Points that make up the Parish Plan. | September |
| The draft Action Points for the final Parish Plan submitted for consideration by the Parish Council. | 4 October | |
| The finalise the Action Points into an Action Plan. and compile into the final Parish Plan. |
November | |
| Final display of appraisal results at the Neighbourhood Watch Meeting. | 29 November | |
| The finalised Parish Plan submitted formally submitted for adoption by the Parish Council. | 6 December | |
|
| STAGE 9 GETTING THE PARISH PLAN WORKING. | Date | |
|
Completed copies of the Village Appraisal sent to the Countryside Agency,
the County and District Councils and Oxfordshire Rural Community Council. Other copies of the report to be sent to organisations such as those involved at Stage 3 of this work plan and perhaps neighbouring Parish Councils if appropriate. |
Sandford on Thames Parish Plan delivered to the village. | January 2005 |
|
| STAGE 10 MONITORING PROGRESS. | Target | |
|
Develop and implement the Parish Plan. May need to reconvene and consider re-constituting the Steering Group at this point, allocating specific tasks to individual working groups. Also may want to pursue other sources of specialist help and funding. The Parish Council will need to keep in contact with local authorities and other bodies to make sure they implement projects agreed by them. In the longer term the Parish Council should keep up a constant process of monitoring and evaluation. | Progress report monthly for Parish Council and updates in The Link village magazine | Monthly & Quarterly |
|
| Last update: 6 January 2005 | http://www.sandfordonthames.co.uk/appraisal/details.htm |
